Competition Preparations

Below are some checklists made every year in preparation for the various competitions attended by the Robo Lions.

Organization of Members

Make a spreadsheet for students (make sure to include role, phone number, car and room arrangements, and a place to check forms and payment).

Rooming

Put together (or re-format) the forms for students. If this is for a skeletal team, the officers in charge (VP of FRC, Pres) should have individual talks with each student when they give out forms.

• Teacher signature form
• Info form about competition and travel arrangements
• Insurance and parent form
• Liability waiver
• GA FIRST waiver (once a season)

Roles

Make sure all members are fully briefed on their roles

• Have scouting meetings (pull from the prelim scouting meeting power points, scouting leads should modify year by year)
• Have a well rehearsed chairman’s team
• Have data analysis people practice Tableau
• Drive team roles should be well divided (who talks to teams, who follows the robot around fixing problems, who manages strategy)

Liability Forms

• Teacher signature form
• Info form about competition and travel arrangements
• Insurance and parent form
• Liability waiver
• GA FIRST waiver (once a season)

Lists

Packing

Edit the basic packing list to include robot replacement parts specific to that year - consult build leads and mentors

Devices

Make a devices list for that year: include laptops and tablets being taken and who is responsible for them Make sure that on packing night the people in charge of devices take theirs and carry them to competition (divide up between scouts and programmers)

Handouts

Buttons

Make sure that buttons are made (probably about 300 for district level competition)

Robot

• Make sure that robot info sheets are made and printed.
• Make sure that electrical diagrams are made and printed
• Make sure that the bill of materials (CAW) is complete (with mentor approval) and is printed and put into the rule book.
• A list should be compiled of what needs to be done on the robot once it is unbagged on load in night. It should be detailed and have the people responsible listed.

Pit

• Check the safety box for all necessary equipment (see safety captain manual)
• Set up green flash drive with any necessary pit videos (that year’s chairman’s video, etc.)

Talk with safety captains on role

• Batteries
• Pit cleanliness
• Enforcing safety rules (number of people in pit, safety glasses)

Have pit crew practice judge talks about robot and team

Scouting

Stand Scouting

Tableau

Make sure Tableau is on a minimum of 3 laptops (codes can be pulled from TIMS)

App

• Make sure all students have accounts and have been approved by admin
• Input live scouting and pre-scouting forms
• Input team lists for pre-scouting
• Once match schedule has been released, the lead stand scout at competition should put them in immediately.

Chairmans

• Make sure that all Chairman’s materials for that year are prepared - these should stay with the Chairman’s presentation team lead
• Make sure video is on a flash drive
• Have essays printed in Chairman’s packet
• Judge’s sheet
• Any other things (copy of business plan, buttons, etc.)
• Media waivers - make sure to print extras to give to other teams (they always forget)

Communication

• Set up a Remind class for that competition team - make sure that ALL students are on it
• Set up the rest of in-team communication that needs to happen (scouting leads group chat, etc.)

Media

Make sure media person is briefed on what to post to IG, Twitter, and FB

• Match score updates
• Overall team progress
• “Excited to start and end the day”