Attendance Clock

The attendance clock was adopted in 2015 when Scott Karlins introduced the device to the team. It is a fingerprint scanner that takes a member's fingerprint and logs in their hours for certain events or general team meetings. This is used to compile hours gathered by members over the year to see if they are eligible to earn a robotics varsity letter.

How it Works

The team has a laptop dedicated for this fingerprint scanner's operations.

Opening the fingerprint scanner application on PC

1. Plug in flash drive found in fingerprint scanner package
2. Use USB cable to connect the fingerprint scanner device onto the PC. Wait for fingerprint scanner to power up.
3. Open files on the flash drive, and locate the folder labeled “RAMS”
4. Open the RAS application
5. Once opened, the RAS application should reveal a login box where you enter a password. The password is “RoboLions!” (as of 2015)
6. Once logged in, the main screen should appear. It should have options such as creating a new user, device management, attendance management, etc

Logging in to the fingerprint scanner device

1. Make sure the fingerprint scanner is either plugged into a nearby outlet or a PC in order to power itself up
2. Press the MENU button after the main screen has opened on the device
3. This should prompt the device to display the word “Manager?” on the screen. Your user/ID card must be made a manager in order to manage the device.
4. To log in as a manager, enter your user ID number. This is the number you are assigned when you are created an ID card on the fingerprint scanner device.
5. Enter in your password. The default password for a manager is 1261.
6. This should prompt you to a page of different options, such as User, Log data, U-Disk, Setting, and About

Editing an existing ID card to create a new User ID Card

1. This is the first step in adding a new member to the fingerprint scanner system. First, make sure you have cleared the ID cards of discontinued members of the team from the roster that can be found on the PC application. Do not delete them completely; this can be replaced with new members’ information. #Instead, delete the fingerprints and edit the name/gender/cardID.
2. To delete fingerprints from an ID card, you must have the fingerprint scanner device open to the main page. Navigate to menu → user → delete and locate the particular ID card using the roster that can be found on the fingerprint scanner PC application. Use the arrow keys to select fingerprints to delete. Make sure to delete both fingerprint scans of the previous user. Make sure to also select “Get all Enroll” in device management of the PC application in order to sync both medias.
3. To edit the ID card, you must use the fingerprint scanner PC application. Locate the user+ option and select the specified user. Right click on the user and select edit, and you are able to clear the name/gender/cardID as needed. Be sure to select the second tab of the ID card labeled: “Extend Info” to clear the user’s title.

Creating a new User ID Card from scratch

1. Open the fingerprint scanner PC application.
2. Locate the user+ option. There is a plus sign at the top of the page that enables you to create a new ID card. Click this and fill in all of the necessary information found below:
   • Enroll ID/Card ID
   • Name (enter in the member’s full name)
   • User ID (this should be the same as the enroll/card ID number)
   • Gender
   • Default attendance should display as followed: Duty, Robotics.
   • Default password should be entered at the User ID
3. There is another page that should be edited. Look at the top of the window and click the second tab labeled “Extend Info”
   • Un-select the boxes labeled: 1st lock, 2nd lock
   • Fill in the title name (first name.last initial; like the @prhsrobotics email accounts)
4. Done! Now, you must sync the information to the device. Navigate to the fingerprint scanner application and locate the device management option. Click “Upload all enroll”
5. Wait for the device to finish syncing. Check to make sure the sync has worked by logging in on the device and checking the roster using manager login, and selecting “user” → “Enroll” and navigate using the arrow keys or the number keys.

Adding in fingerprints to an existing ID card

1. You must have created a correlating ID card on the fingerprint scanner application and have it uploaded on the device in order to add new fingerprints. You cannot add fingerprints that won’t be going anywhere!
2. Log in to the fingerprint scanner device.
3. Select “user” → “enter”. Navigate the roster using the arrows/numbers key by user ID number.
4. Ask the person to swipe the scanner 3 times each with one hand’s index finger. The page should prompt the question, “Continue”. Enter “yes” and swipe the other hand’s index finger 3 times.
5. When complete, exit to the main page of the device. Navigate the fingerprint scanner PC application and click “Device management”
6. Select “get all enroll” to sync fingerprints with the PC app.
7. Wait until scanner has finished syncing and test the sync completion by having the person swipe the scanner.