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Difference between revisions of "Business Team"

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==Finances==
 
==Finances==
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The finance team is led by the [[Treasurer]], with the responsibility of all things money related. They order parts, plan the budget, help with fundraising, and are responsible for the Bill of Materials during FRC season.  
+
The finance team is led by the [[Treasurer]], with the responsibility of all things money related. They order parts, plan the budget, help with fundraising, and are responsible for the Bill of Materials during FRC season. The Treasurer is also in charge of helping the VP of Business with Public Relations.
  
 
==Sponsors==
 
==Sponsors==
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The sponsor team works closely with the communication and finances teams. They ensure that sponsor relations are well maintained, updated, and appreciated and are also charged with the task of attracting new sponsors.
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The Business Team tries to ensure that sponsor relations are well maintained, updated, and appreciated and are also charged with the task of attracting new sponsors.
  
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Sponsors are anyone who helps the team out, be it carwash resources or money. Sponsors are crucial to the funding of the team, which is why it is essential to maintain a good relationship with the community. Sponsorship happens on a few levels, and we outline this and other essentials in our [http://www.scribd.com/doc/214269888/PRHS-Robotics-Sponsor-Packet sponsor packet], updated yearly. The past three years of major sponsors are listed below. For a complete list, view our [[Sponsors]] page.
+
Sponsors are anyone who help the team out in through monetary donations or through donation of various parts and objects. Sponsors are crucial to the funding of the team, which is why it is essential to maintain a good relationship with the community. Sponsorship happens on a few levels, and we outline this and other essentials in our [http://www.scribd.com/doc/214269888/PRHS-Robotics-Sponsor-Packet sponsor packet], updated yearly. The past three years of major sponsors are listed below. For a complete list, view our [[Sponsors]] page.
 +
 
 +
 
 +
2016:
 +
{{sponsorList | year=2016}}
  
 
2015:
 
2015:
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{{sponsorList | year=2014}}
 
{{sponsorList | year=2014}}
  
−
2013:
 
−
{{sponsorList | year=2013}}
 
  
 
The team is always in need of potential sponsors, hence here is a set of procedures adopted and used by the Business Team in order to gain new, loyal sponsors.
 
The team is always in need of potential sponsors, hence here is a set of procedures adopted and used by the Business Team in order to gain new, loyal sponsors.
  
 
===Proposal===
 
===Proposal===
−
To entice the businesses above to become sponsors, the team will send information about the team to each business. Each letter/email to the business will contain:
+
To entice the businesses to become sponsors, the team will will either send information about the team to businesses or "Cold Call" different local businesses.  
−
*Letter of request of sponsorship
+
 
−
*Pamphlet about the team
+
Each letter/email to the business will contain:
−
**Note: Make sure that research about the company has been done
+
*Letter of request of sponsorship written to the owner
 +
*Sponsorship Packet
 +
**Note: Make sure that research about the company has been done and that the letter is directed towards the company (i.e talking about our programmers to a tech company)
  
 
The team will have to follow up with the businesses a few weeks after sending the initial letter to ensure they received the packet of information and see if the business has made a decision. If the business has not, perhaps some more coaxing is needed.
 
The team will have to follow up with the businesses a few weeks after sending the initial letter to ensure they received the packet of information and see if the business has made a decision. If the business has not, perhaps some more coaxing is needed.
  
 
Some businesses that have taken serious interest in sponsoring the team may get a presentation about the team and [[FIRST]] presented by members of the team. The presentation will be presented to the President, CEO, or local authority of said business.
 
Some businesses that have taken serious interest in sponsoring the team may get a presentation about the team and [[FIRST]] presented by members of the team. The presentation will be presented to the President, CEO, or local authority of said business.
 +
  
 
Things to keep in mind about presenting:
 
Things to keep in mind about presenting:
−
*2014 [[apparel]]  
+
*2016 [[apparel]]  
 +
*Handouts for the different members of the business (Can be the Sponsorship Packet)
 
*Formal presentation skills
 
*Formal presentation skills
 
**Intro asking where we introduce ourselves
 
**Intro asking where we introduce ourselves
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*When cold calling, Keep a Photo stream or Picture packet  
 
*When cold calling, Keep a Photo stream or Picture packet  
  
−
[[Category:Sponsors]]
 
 
[[Category:Pages to be updated yearly]]
 
[[Category:Pages to be updated yearly]]
−
 
−
==Communication==
 
−
The communication team is responsible for maintaining a constant presence and image for the team in the community. They head all social media updates as well as [[Syndication|Syndications]]. Communications is also responsible for assisting sponsor team with the communication with sponsors.
 
−
 
−
Communication is a skill the team is constantly growing in. We work hard on keeping our members, parents, and sponsors informed.
 
−
 
−
===Member Communication===
 
−
In order to keep all of our team informed, we use various platforms to ensure each person is up to date. After each meeting, a syndication is sent out as well as posted on the members only FaceBook page which is also updated with anything that must be asked or shared. Emails are also sent out to team emails @prhsrobotics.com. During build season, the historian and secretary maintain a blog with day-to-day progress.
 
−
 
−
===Parent and Sponsor Communication===
 
−
The team maintains a public FaceBook and Twitter Page which is to be updated with major events or going ons in the team. Sponsors are to receive quarterly newsletters at the end of summer, the end of fall VEX qualifier, the end of build season, and the end of competition season.
 
−
 
−
===Website===
 
−
The team website exists as a hub for communication, linking to anything the team publishes as well as general information about the team. If a person wants to learn more about the Robo Lions, the team website contains everything a sponsor, parent, student, other team, or community person would need.
 
  
 
==Business Plan==
 
==Business Plan==
 
The business plan team was started in the summer of [[2014]] and is headed by the [[Vice-President of Business]]. The team that works on the business plan is mainly comprised of officers. Their job is to put together a comprehensive business plan which outlines goals, plans, and structure of the team to ensure sustainable success for years to come.  
 
The business plan team was started in the summer of [[2014]] and is headed by the [[Vice-President of Business]]. The team that works on the business plan is mainly comprised of officers. Their job is to put together a comprehensive business plan which outlines goals, plans, and structure of the team to ensure sustainable success for years to come.  
  
−
Team 1261 made their first business plan before the beginning of the [[2015]] season. Currently, it is under construction, so it will be available once completed. The main goal of the business plan is to document past success and make a plan to ensure future success. The business plan contains a few different sections as outlines below and qualifies the team for more awards such as the Kleiner Perkins Caufield & Byers Entrepreneurship award and makes us a stronger candidate for other awards.  
+
Team 1261 made their first business plan before the beginning of the [[2015]] season. The main goal of the business plan is to document past success and make a plan to ensure future success. The business plan contains a few different sections as outlines below and qualifies the team for more awards such as the Kleiner Perkins Caufield & Byers Entrepreneurship award and makes us a stronger candidate for other awards.  
  
 
Basic Outline of a Business Plan:  
 
Basic Outline of a Business Plan:  
 +
 
# Mission Statement
 
# Mission Statement
−
The Robo Lions of FIRST Robotics team 1261 aims to identify, equip, and encourage greatness among our team, our school, the FIRST community and our world around us. Using the effective communication of ideas of science, math, technology, and innovation, we empower successful 21st century leaders in a hand-on, competition driven environment of robot engineering and interaction.  
+
 
 +
The Robo Lions of FIRST Robotics Team 1261 aim to identify, equip, and encourage greatness among our team, school, and the FIRST and local communities around us. By spreading ideas of STEM and innovation through effective communication, we empower successful 21st century leaders in a hands-on, competitive environment of robot engineering and interaction.  
 +
 
 
# Philosophy
 
# Philosophy
 
# Team History  
 
# Team History  
 
# Team Structure  
 
# Team Structure  
−
# Goals/Challenges
+
# [[Goals/Challenges]]
−
====Short Term Goals====
 
−
1. Build and program a successful robot with the capabilities to tackle each portion of the FRC game this upcoming season
 
−
This will be accomplished by forming a strong team this season, forming a schedule to ensure we will finish in time, and planning out our designs before we build them.
 
−
 
 
−
2. Win one of our two regionals this coming FRC season and go back to Championship
 
−
This, we will accomplish my building a successful robot, and forming and extensively training a strong drive team.
 
−
3. In the next two years, win a design award for our robot at competition
 
−
 
 
−
This will be accomplished in several ways. Firstly, we need to have more designs planned out and CADed to show where our work came from. We also need to have a knowledgeable, prepared and motivated pit crew who are able to talk to judges when the rest of the team is not around.
 
−
 
−
====Long Term Goals====
 
−
1. Win two regionals in the same season
 
−
This we will accomplish with a knowledgeable build team and by building a strong and successful robot. We will also accomplish this by having prepared pit crews and scouting teams.
 
−
 
 
−
2. Be chosen on, or be choosing alliances at Championship in the next three years
 
−
This year, we got some great experiences being at the championship competition, but we would like to accomplish more. This we will do by building a strong robot, but also by further improving our scouting team and making ourselves more recognizable. We want to stand out as a great team to the teams we talk to.
 
−
 
 
−
3. Become a known face at Championships by consistently qualifying
 
−
This goal can only be accomplished by winning more regionals. We would like to win at least every other year (but preferably more than that). We need to come up with a unique aspect of our team that teams can recognize us for.
 
−
 
 
−
4. Bring in more students to both build and programming
 
−
We would like a 50% increase in our number of members on build team and a 50% increase in our programmers in the next two years. This will be accomplished by making our team a more recognizable face at our school. We want students to know what we are doing, and what they will gain by joining the team. We need to work hard to pull more interested people in, and keep them on the team.
 
−
 
 
 
# Risk Management  
 
# Risk Management  
 
# Sustainability  
 
# Sustainability  
 
# Team Specific
 
# Team Specific
  
−
===Resources===
+
===Team Resources===
 +
[[File:2016BusLetterHead.jpg | 400px | thumb | [[2016]] Business Letter Head Template]]
 
*[[Thank You Template]]
 
*[[Thank You Template]]
 
*[[Sponsor Letter Template]]
 
*[[Sponsor Letter Template]]
 
*[[Email Template]]
 
*[[Email Template]]
−
*[[https://drive.google.com/file/d/0B6Wtq85OPLLkN0FmVU42RDNfcUpwVjBseEVqS2NCeDU4NTJB/view?usp=sharing 2013 Basic Business Plan]]
+
*[https://drive.google.com/file/d/0B6Wtq85OPLLkN0FmVU42RDNfcUpwVjBseEVqS2NCeDU4NTJB/view?usp=sharing 2013 Basic Business Plan]
−
[[File:2016BusLetterHead.jpg | 400px | thumb | [[2016]] Business Letter Head Template]]
+
*[[How-To of Sponsor Phone Calls]]
 +
 
 +
===External Links===
 +
*[https://www.entrepreneur.com/article/226255 How to Make the Most of a Sales Rejection]
 +
*[https://www.reddit.com/r/howto/comments/1sz62j/how_do_i_get_companies_to_sponsor_my_school/ How Do I Get Companies To Sponsor My School Robotics Club?]
 +
*[http://nonprofithub.org/nonprofit-marketing-plan/five-things-corporate-sponsors-want-nonprofits/ The Five Things Corporate Sponsors Want From Nonprofits]
 +
*[https://www.linkedin.com/pulse/20140413181244-7672789-7-reasons-why-your-business-should-be-sponsoring-an-event 7 Reasons why your Business Should be Sponsoring an Event]
  
 
==Awards==
 
==Awards==
−
The [[Awards|awards]] team is mainly active during the FRC season and is responsible for the preparation of Chairman’s Award presentations and any other award the team decides to pursue.  
+
The [[Awards|awards]] team is mainly active during the FRC season and is responsible for the preparation of Chairman’s Award presentations and any other award the team decides to pursue. This is typically handled by the [[Vice-President of Outreach]].
  
 
===Chairman’s Award===
 
===Chairman’s Award===

Latest revision as of 17:09, 6 January 2023

The Business team has five areas of focus: Finances, Sponsors, Communication, Business Plan, and Awards.

Finances

The finance team is led by the Treasurer, with the responsibility of all things money related. They order parts, plan the budget, help with fundraising, and are responsible for the Bill of Materials during FRC season. The Treasurer is also in charge of helping the VP of Business with Public Relations.

Sponsors

The Business Team tries to ensure that sponsor relations are well maintained, updated, and appreciated and are also charged with the task of attracting new sponsors.

Sponsors are anyone who help the team out in through monetary donations or through donation of various parts and objects. Sponsors are crucial to the funding of the team, which is why it is essential to maintain a good relationship with the community. Sponsorship happens on a few levels, and we outline this and other essentials in our sponsor packet, updated yearly. The past three years of major sponsors are listed below. For a complete list, view our Sponsors page.


2016:


2015:


2014:



The team is always in need of potential sponsors, hence here is a set of procedures adopted and used by the Business Team in order to gain new, loyal sponsors.

Proposal

To entice the businesses to become sponsors, the team will will either send information about the team to businesses or "Cold Call" different local businesses.

Each letter/email to the business will contain:

  • Letter of request of sponsorship written to the owner
  • Sponsorship Packet
    • Note: Make sure that research about the company has been done and that the letter is directed towards the company (i.e talking about our programmers to a tech company)

The team will have to follow up with the businesses a few weeks after sending the initial letter to ensure they received the packet of information and see if the business has made a decision. If the business has not, perhaps some more coaxing is needed.

Some businesses that have taken serious interest in sponsoring the team may get a presentation about the team and FIRST presented by members of the team. The presentation will be presented to the President, CEO, or local authority of said business.


Things to keep in mind about presenting:

  • 2016 apparel
  • Handouts for the different members of the business (Can be the Sponsorship Packet)
  • Formal presentation skills
    • Intro asking where we introduce ourselves
    • Middle describing what we do and the game
    • Conclusion wrapping everything up and asking if they would like to work with us
  • When cold calling, Keep a Photo stream or Picture packet

Business Plan

The business plan team was started in the summer of 2014 and is headed by the Vice-President of Business. The team that works on the business plan is mainly comprised of officers. Their job is to put together a comprehensive business plan which outlines goals, plans, and structure of the team to ensure sustainable success for years to come.

Team 1261 made their first business plan before the beginning of the 2015 season. The main goal of the business plan is to document past success and make a plan to ensure future success. The business plan contains a few different sections as outlines below and qualifies the team for more awards such as the Kleiner Perkins Caufield & Byers Entrepreneurship award and makes us a stronger candidate for other awards.

Basic Outline of a Business Plan:

  1. Mission Statement

The Robo Lions of FIRST Robotics Team 1261 aim to identify, equip, and encourage greatness among our team, school, and the FIRST and local communities around us. By spreading ideas of STEM and innovation through effective communication, we empower successful 21st century leaders in a hands-on, competitive environment of robot engineering and interaction.

  1. Philosophy
  2. Team History
  3. Team Structure
  4. Goals/Challenges
  5. Risk Management
  6. Sustainability
  7. Team Specific

Team Resources

2016 Business Letter Head Template

External Links

Awards

The awards team is mainly active during the FRC season and is responsible for the preparation of Chairman’s Award presentations and any other award the team decides to pursue. This is typically handled by the Vice-President of Outreach.

Chairman’s Award

The chairman’s award is given to a team that demonstrates excellence in spreading the ideals of FIRST. The Robo Lions presented for this award for the first time in the 2014 season. In order to be eligible for this award, teams must create a video and write an essay before a team of three presents to judges at regional competitions.

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